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See who is doing what, and what will be ready on time

Projects, sections, tasks and sprints are one system. List, Kanban, deadlines, Gantt and the weekly calendar all show the same tasks, with the discussion and the meetings right next to the work.

Tasks and calendar in Akeda ERP is a task tracker and meeting planner for small and mid-sized companies: projects, sections, tasks, sprints and milestones in one system. The same tasks appear as a list, a Kanban board, a deadline view and a Gantt chart, and each task carries its own chat, checklists, documents and an immutable change history. Unlike a standalone tracker, a task links to a deal, an order and a document in the same database, and 130 of the module's actions are exposed to external agents over MCP within the permissions of the person who connected them.

Request a demoSee the screens
Task board with workflow columns, priorities and assignees.Task board with workflow columns, priorities and assignees.
Task boardA screen from an Akeda ERP workspace
  • 4 viewslist, Kanban, deadlines and Gantt — the same tasks
  • 130 toolstasks and calendar exposed to agents over MCP
  • 1 chatevery task has its own thread, also in Chats
  • 5 calendarsGoogle, Office 365, iCloud, Yandex and CalDAV

01Who gets what

  • For the manager

    Project status has to be assembled from chats and calls.

    The board, deadlines and Gantt show how work is moving. The daily summary states what is done, what awaits acceptance and what is blocked.

  • For the doer

    The task exists, but its context is spread across three chats and email.

    Brief, checklist, files, links and discussion sit in the task itself. The “Mine” view shows only what is on you.

  • For the account manager

    Booking one meeting takes ten messages about when everyone is free.

    The availability timeline finds shared free time, and the client picks a slot from a booking link — no account needed.

02Key points

  1. 01

    One set of tasks, four ways to look at it

    • List, Kanban, deadlines and Gantt are not separate tools but one set of tasks.
    • Drag a task between stages; the view you chose is remembered for you.
    • Stages follow your process; hiding a column is personal and changes nothing for colleagues.
    Kanban board: workflow stages, task cards with priority and due date.Kanban board: workflow stages, task cards with priority and due date.
    Task boardA screen from an Akeda ERP workspace
  2. 02

    The whole project plan at once

    • Gantt draws every task as an interval, with weekly marks and a today line.
    • Tasks without dates are listed separately — the plan does not pretend to be complete.
    • Clicking an interval opens the task, so plan and work never drift apart.
    Gantt chart: task intervals across weeks with a today line.Gantt chart: task intervals across weeks with a today line.
    Gantt chartA screen from an Akeda ERP workspace
  3. 03

    A task card that holds everything

    • On the left: description, checklists, subtasks and blocks / blocked-by links.
    • In the middle the task chat; on the right properties, dates, people, documents and history.
    • Edits save themselves, and every stage change is written to an immutable log.
    Task card: description and checklist, task chat, properties and dates.Task card: description and checklist, task chat, properties and dates.
    Task cardA screen from an Akeda ERP workspace
  4. 04

    Meetings that fit real availability

    • Day, week, month and agenda views; reminders reach the notification centre and your phone.
    • The availability timeline shows only busy intervals, never the content of a colleague's meetings.
    • Google, Office 365, iCloud, Yandex and CalDAV connect as sources and stay personal.
    Weekly calendar with meetings, participants and colour-coded sources.Weekly calendar with meetings, participants and colour-coded sources.
    Weekly calendarA screen from an Akeda ERP workspace

03One day with the module

  1. 09:00

    The “Mine” view

    A team member opens their own list: today's tasks with priority and due date. No other projects on screen.

  2. 10:15

    Summary before the standup

    The agent has collected what closed, what waits for acceptance and what is blocked. Three lines instead of retelling the board.

  3. 12:40

    The client picked a time

    A guest took a free slot through the booking link. The meeting landed in the weekly calendar with a reminder.

  4. 16:00

    A question in the task chat

    Answer, file and decision stayed inside the task. Nobody has to retell the thread to the next person.

  5. 20:00

    The sprint closed itself

    Unfinished work moved to the next sprint and the report went to the project journal. The agent keeps the rhythm.

04Works together with

05In brief

  • mobileWork from your iPhoneTasks, checklists and task chats in the Akeda app.
  • scheduleRecurring assignmentsTasks are created on a schedule with set owners and deadlines.
  • teamSprints and summariesProject pace and automatic summaries: done, in review, blocked.
  • automationHelp with workA connected agent creates and updates tasks within your permissions.

MCP tools: akeda_go_task_create akeda_go_tasks akeda_go_calendar_events

Integrations: Google Calendar · Microsoft 365 · Yandex Calendar

06Questions

Tasks and calendar

How is this different from a normal task tracker?

A task links to a deal, an order and a document, and every project has a hub: the client, meetings with decisions and actions, files and credentials. Work and accounting live in one system.

Do we have to run sprints?

No. Scrum is a per-project switch: a Sprint field and filter appear, nothing else changes. Turning it off keeps the sprints, and turning it back on restores the same rhythm.

What does a new participant see?

Exactly what their project role allows: owner, co-owner, member or viewer. Assignees and watchers can only be picked from the people in that section.

Does it work from a phone?

Yes, in the iPhone app: projects and sections, the “Mine” list, filters and saved views, checklists, the full description editor and the task chat as a full-screen sheet.

What does the agent do, and what does it never do?

It closes sprints on schedule and prepares the summary. By design it does not assign people, move other people's tasks between stages or close them on their behalf.

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